To extract decisions from email replies, follow these steps:
1. Identify Key Decision Words
Look for language that signals a decision, such as:
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Confirmed
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Approved
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Rejected
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Accepted
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Denied
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Will
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Won’t
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Can / Cannot
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Scheduled
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Postponed
2. Look for Contextual Clues
Extracting the decision often requires understanding the context of the email reply:
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Is the person agreeing or disagreeing with a previous suggestion?
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Are they making a commitment or setting a deadline?
3. Note the Specific Action
Often, the decision is tied to an action. Extract details such as:
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Date and time: “The meeting is scheduled for May 25.”
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Action taken: “The project was approved for the next phase.”
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Follow-up: “I’ll handle that next week.”
4. Classify Decision Type
Categorize the decision into types, such as:
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Approval/Rejection
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Scheduling/Rescheduling
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Acknowledgment/No action
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Request for clarification
5. Check for Conditions or Follow-ups
Sometimes decisions are conditional:
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“We can proceed if…”
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“Only if…”
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“Subject to…”
Example Breakdown:
Email reply:
“I reviewed the proposal and I’m okay with moving forward with the plan. Please schedule the meeting for next Wednesday, 10 AM.”
Decision Extracted:
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Action: Proceed with the plan.
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Follow-up: Schedule a meeting for next Wednesday at 10 AM.
Would you like me to help with parsing a sample email or automate a specific kind of extraction for you?