Creating prompts that extract business rules

Creating prompts to extract business rules involves crafting questions or statements that guide the system to capture the necessary guidelines, conditions, or constraints of a business process. Here’s how to frame them effectively:

1. General Business Process Overview:

   • “Can you describe the key steps involved in [process]?”

   • “What are the primary goals or objectives of the [business process]?”

2. Conditions and Constraints:

   • “What are the specific conditions under which [action or event] occurs?”

   • “Are there any limits or restrictions that apply to [process or task]?”

   • “What specific requirements must be met before [task or action] can proceed?”

3. Decision-Making Rules:

   • “What criteria are used to decide whether [action or process] should be triggered?”

   • “What happens if the decision-making conditions are not met?”

   • “What are the default actions if [certain condition] is not satisfied?”

4. Roles and Responsibilities:

   • “Who is responsible for overseeing the [business process or activity]?”

   • “What are the responsibilities of each role in the [process]?”

5. Data Validation and Integrity:

   • “What types of data are required for [task/process] to be considered valid?”

   • “How is data verified before proceeding with [action or process]?”

   • “What happens if the data provided is incorrect or incomplete?”

6. Exceptions and Error Handling:

   • “What are the exceptions to the normal process flow?”

   • “How are exceptions managed in the system?”

   • “What actions should be taken if an error occurs during [step in process]?”

7. Timeliness and Deadlines:

   • “Are there any specific deadlines associated with [task or process]?”

   • “What happens if a task is not completed on time?”

8. Dependencies:

   • “Are there any dependencies between [task/process] and other actions?”

   • “What must be completed before [specific task] can begin?”

9. Outcome and Feedback:

   • “What results or outcomes are expected from [process]?”

   • “How is success or failure measured in [process]?”

10. Compliance and Regulatory Requirements:

    • “What laws or regulations must be followed when executing [business process]?”

    • “Are there any compliance checks involved in [task]?”

11. Changes and Updates:

    • “How are changes to the [process or rule] communicated or handled?”

    • “What is the process for updating the business rules?”

By framing your prompts like this, you ensure that all the important elements of the business rules are extracted—whether it’s a clear definition of processes, responsibilities, exceptions, or compliance needs.