Batch create calendar invites

To batch create calendar invites, the best method depends on the calendar service you’re using (e.g., Google Calendar, Outlook). Here’s a general guide for both major platforms:

1. Google Calendar (Using CSV Import)

Step 1: Prepare a CSV File

Create a CSV file with the following headers:

pgsql
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Subject, Start Date, Start Time, End Date, End Time, Description, Location

Example:

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Team Meeting, 06/01/2025, 10:00 AM, 06/01/2025, 11:00 AM, Weekly sync-up, Conference Room
Project Review, 06/02/2025, 2:00 PM, 06/02/2025, 3:00 PM, Discuss milestones, Zoom

Save it as a .csv file.

Step 2: Import into Google Calendar

1. Go to Google Calendar.

2. Click the gear icon → Settings → Import & Export.

3. Under Import, select your CSV file.

4. Choose the calendar to import into.

5. Click Import.

2. Microsoft Outlook (Using Excel and CSV)

Step 1: Create CSV in Excel

Use similar headers as Google Calendar or export a calendar from Outlook to see required headers. Suggested columns:

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Subject, Start Date, Start Time, End Date, End Time, Location, Description

Save the file as .csv.

Step 2: Import into Outlook

1. Open Outlook.

2. Go to File → Open & Export → Import/Export.

3. Choose Import from another program or file → Next.

4. Choose Comma Separated Values → Next.

5. Select the file and calendar destination.

6. Map the fields (drag CSV column headers to corresponding Outlook fields).

7. Complete the import.

Automated Alternative with Scripts

Google Apps Script (for advanced users)

You can use a Google Sheet with event data and run a script to create events:

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function createCalendarEvents() {
  var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
  var calendar = CalendarApp.getDefaultCalendar();
  var rows = sheet.getDataRange().getValues();

  for (var i = 1; i < rows.length; i++) {
    var title = rows[i][0];
    var startTime = new Date(rows[i][1]);
    var endTime = new Date(rows[i][2]);
    var description = rows[i][3];
    var location = rows[i][4];
    
    calendar.createEvent(title, startTime, endTime, {
      description: description,
      location: location
    });
  }
}

Just paste this into the Script Editor in your Google Sheet and run it.

Let me know if you need a template CSV or a script tailored to your data.