Email summarization with tone control involves extracting the essential points from an email while also adjusting the tone of the summary to suit specific needs. Tone control via prompts means using specific guidelines or instructions to modify the voice of the summary. For example, you might want a formal, casual, or neutral tone depending on the context or recipient.
Here’s how it works:
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Extraction of Key Information: First, the core points of the email are identified. This includes understanding the main subject, key facts, requests, or actions mentioned.
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Tone Adaptation: The summary is then rewritten with a particular tone in mind. For instance:
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Formal Tone: Suitable for business or professional communication.
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Casual Tone: Used for less formal emails, where the language is friendlier and more relaxed.
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Neutral Tone: Often used in situations where the email needs to be summarized without strong emotional connotations.
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Example:
Original Email:
“Hi John,
I hope you’re doing well. I wanted to check in about the report we discussed last week. Could you please send me the finalized version by Wednesday? Also, if you have any questions, feel free to reach out. Looking forward to your response.
Thanks,
Jane”
Prompt for Casual Tone:
“Summarize the email in a casual, friendly tone.”
Casual Tone Summary:
“Hey John,
Just wanted to check if you could send me the finalized report by Wednesday. Let me know if you need anything!
Thanks,
Jane”
Prompt for Formal Tone:
“Summarize the email in a professional, formal tone.”
Formal Tone Summary:
“Dear John,
I trust you are well. I am writing to follow up on the report we discussed last week. Kindly send the finalized version by Wednesday. Should you have any questions, please do not hesitate to contact me.
Best regards,
Jane”
By providing a specific tone prompt, you can tailor the summary to fit the communication style required for various recipients or situations.
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